Wedding Catering Cost in 2025: What to Expect & How to Budget Smartly

Planning a wedding? Then you already know it’s all about creating unforgettable moments. From the perfect dress and dreamy décor to the dance floor beats and that all-important first bite of food, every detail matters. And, honestly, one of the first things most couples question is, “How much does wedding catering cost?” It totally makes sense because food plays a big role in how your guests remember the day. On average, couples in the U.S. spend between $4,000 and $10,000 on catering, depending on the guest count, menu, and location.

Whether you’re hosting an intimate gathering of 50 or a full-blown party of 200, this guide will help you understand average wedding catering costs, compare pricing by guest count and style, and even explore what wedding catering costs look like in Austin, Texas.

Average Wedding Catering Cost in the U.S.

Let’s start with the basics. The average catering cost for a wedding in the U.S. typically ranges from $25 to $100 per guest, with many couples spending around $70 to $85 per plate. This means for a wedding with 100 guests, you’re looking at a total wedding catering cost of $7,000 to $8,500, including food, service, and basic rentals.

However, it’s important to note that wedding catering prices can vary dramatically based on:

• Location
• Catering Style (Local Catering Trends)
• Guest count
• Type of cuisine (Full Service Catering Menu)
• Seasonal availability

Types of Catering Styles & Their Impact on Cost

The style of service you choose plays a huge role in your wedding catering cost. Here’s a quick breakdown:

1. Plated Dinner (Formal Style) 

A traditional, elegant setup where guests are served at their tables. It gives your wedding a polished and timeless dining experience.

• Average plate cost for wedding: $50–$120
• Includes multiple courses served at tables
• More staff needed = higher service fees
• Best for formal or traditional weddings

2. Buffet-Style Catering

A more casual, self-serve approach that allows guests to choose what they like.

• Per-person cost: $27–$70
• More variety with less staffing
• Great for relaxed or rustic weddings
• Can reduce costs if planned smartly

3. Food Stations or Tapas-Style

Guests wander and sample small bites from different themed setups. It’s social, fun, and brings a modern twist to the reception.

• Per-person cost: $40–$90
• Guests serve themselves from themed stations
• Requires space and setup effort
• Adds a fun, interactive touch to the event

4. Cocktail-Only Reception

Focused on mingling and light bites instead of a full meal. Perfect for a short, stylish event with a relaxed vibe.

• Per-person cost: $20–$50
• Passed appetizers and small bites
• Less food, fewer rentals, and lower cost
• Works well for shorter or more casual weddings

Wedding Catering Cost Breakdown by Guest Count

Your guest count is the biggest driver of overall wedding catering cost. Here’s a realistic estimate by number of guests:

Catering for 50 People Cost:

If you’re planning a smaller event, the catering for 50 people typically costs between $1,500 to $4,000, depending on whether you choose a buffet, plated dinner, or something more casual like food trucks or cocktail-style service.

• Buffet: $1,500 – $3,500
• Plated: $2,500 – $5,500
• Great for micro-weddings or elopements

Average Wedding Catering Cost for 100:

For a medium-sized wedding, the average wedding catering costs for 100 guests falls between $3,500 to $7,000. This number can go up or down based on your menu choices, service style, and the experience of your caterer.

• Buffet: $3,500 – $7,000
• Plated: $5,000 – $9,500
• Most popular guest count in the U.S.

Catering for 150 Guests Cost:

If you’re planning a large event, the catering for 200 guests cost will likely land between $7,000 to $14,000. Choosing buffet-style meals or limiting menu options can help manage the total.

• Buffet: $7,000 – $14,000
• Plated: $10,000 – $18,000+
• Best for grand celebrations or destination weddings

What Affects Wedding Catering Prices the Most?

Beyond guest count and catering style, several smaller factors can influence your final bill:

• Menu customization: Upscale dishes like steak or seafood will bump up costs
• Staffing needs: Servers, bartenders, chefs = labor charges
• Rentals: Plates, glassware, linens, and furniture
• Venue rules: Some venues charge extra for off-site catering
• Dietary restrictions: Vegan, gluten-free, kosher meals often cost more
• Gratuity and taxes: Usually add 15–25% to your bill

Hidden Wedding Catering Costs to Watch For

It’s easy to focus on the per-person pricing, but don’t overlook these additional fees:

Budget Tip: Always ask your caterer for a fully itemized quote and check if gratuity is included.

How to Save on Wedding Catering Without Compromising Quality

Here are some real ways to reduce your wedding catering cost without making it feel cheap:

1. Choose a buffet or food truck over plated dinners
2. Serve seasonal, local ingredients to reduce food costs
3. Limit your bar to beer, wine, and a single signature cocktail
4. Have a smaller guest list or stagger food times
5. Consider brunch or lunch receptions (often cheaper than dinner)
6. Skip dessert if you’re already serving cake

Read more about Affordable Wedding Catering services near you.

Wedding Catering Cost in Austin, Texas

Planning your big day in Austin? You’re in for a treat! Austin’s vibrant culinary scene offers a plethora of options, from smoky BBQ to elegant plated dinners. At Urban Cowboy Food, we specialize in bringing bold flavors and exceptional service to weddings of all sizes.

On average, wedding catering in Austin ranges from $35 to $85 per guest, depending on the style and service you choose. For a laid-back vibe, BBQ or food truck-style buffets typically cost around $30–$50 per person. If you’re envisioning a more formal affair, plated dinners with full service and rentals can range from $70–$100 per guest.

At Urban Cowboy Food, we offer comprehensive full-service catering that includes staffing, setup, and rentals, ensuring a seamless experience from start to finish. Contact us today to discuss your wedding catering needs and discover how Urban Cowboy Food can make your special day truly unforgettable.

Final Thoughts: Plan Smart, Spend Wisely